5.2 Signing into your Google account securely

Signing in securely means making sure that only you can access your Google account and the tools connected to it. Because a Google account gives access to email, files, documents, calendars, and other cloud-based services, protecting the sign-in process is extremely important. If someone else gains access, they could read private information, change settings, or delete important work. Learning how to sign in securely helps prevent these problems and supports safe use of Google Workspace.

One of the most important parts of secure sign-in is choosing a strong password. A strong password is one that is difficult for others to guess and is not based on personal information such as your name, birthday, or common words. Using a combination of letters, numbers, and symbols makes a password harder to crack. It is also important to avoid using the same password on multiple websites, as this increases the risk of account compromise.

Another key part of signing in securely is using two-step verification. This security feature requires a second form of confirmation when signing in, especially from a new device or location. After entering your password, you may be asked to confirm your identity using a code sent to your phone or another trusted method. This extra step greatly reduces the chance of someone else accessing your account, even if they know your password.

Secure sign-in also depends on where and how you log in. When using your own device, signing in is usually safe if the device is protected with a lock or password. When using shared or public computers, extra care is needed. Always sign out after use and avoid choosing options that keep you signed in. Leaving an account open on a shared device can allow others to access your emails and files.

Being aware of phishing attempts is another important part of signing in securely. Phishing happens when fake emails or websites try to trick users into entering their login details. Always check that you are signing in on an official Google page and be cautious of unexpected messages asking for your password. Google does not request passwords through email, and any such message should be treated as suspicious.

Keeping recovery information up to date also supports secure access. A recovery phone number or email address allows you to regain access if you forget your password or if unusual activity is detected. Without recovery details, it can be difficult to restore access to an account. Reviewing and updating this information regularly helps protect your account over time.

Another good practice is checking recent sign-in activity. Google allows users to view where and when their account was accessed. If you notice a sign-in from an unfamiliar device or location, it may indicate a security issue. Changing your password and reviewing security settings can help prevent further access.

Some good habits that support secure sign-in include:

• Using a strong and unique password
• Enabling two-step verification
• Signing out on shared or public devices
• Avoiding suspicious links and messages
• Keeping recovery details updated

In summary, signing in securely means combining strong passwords, extra verification, careful sign-in habits, and awareness of online risks. These practices help protect your Google account and the cloud-based tools connected to it. By following secure sign-in principles, students can use Google Workspace confidently while keeping their information safe.