The Quick Access Toolbar

It is situated just above the Ribbon, and it is one of the most useful tools in Microsoft Word — the Quick Access Toolbar. This toolbar allows you to easily access commonly used commands no matter which tab you currently have open. By default, the Quick Access Toolbar displays the Save, Undo, and Redo commands, but you can fully customize it by adding the tools and shortcuts you use most often. This makes your workflow faster and more efficient, as you no longer need to switch between tabs to find frequently used options.

The Quick Access Toolbar is designed to give you full control over your workspace. It can be placed either above or below the Ribbon, depending on your preference. Many users choose to add commands like Print, New Document, Open, Quick Print, or Email to make them easily accessible. You can even include less commonly used tools, such as Insert Table, Track Changes, or Word Count, for instant access without navigating through multiple menus.

To add commands to the Quick Access Toolbar, follow these simple steps:

1. On the right side of the Quick Access Toolbar, click the drop-down arrow.
2. A menu will appear showing popular commands.
3. Click on any command you want to add — a check mark will appear beside it.
4. The selected command will now appear in the Quick Access Toolbar for quick use.

• Choose your desired command to add from the menu.

• The chosen command will be added to the Quick Access Toolbar.

You can also choose More Commands from the drop-down menu to open the Word Options dialog box, where you can browse through all available commands and add the ones you prefer. Customizing the Quick Access Toolbar helps you create a workspace that suits your specific needs, improving both your speed and productivity in Microsoft Word.