Export Requirements and Procedures

How to Prepare and Submit Goods for Export

Export Requirements and Procedures are important for anyone involved in sending goods out of South Africa. These steps ensure your goods leave the country legally and reach the buyer smoothly. Following the correct process helps avoid delays, fines, or problems with customs.

Before you export, check if your goods need special permits or certificates. Some products, like food, plants, or chemicals, must meet specific rules. You can find this information from the Department of Agriculture, the Department of Health, or other controlling bodies.

The main steps for exporting goods are:

1. Register with SARS
   You must be registered as an exporter with the South African Revenue Service (SARS). This gives you a customs code and allows you to complete export declarations.
2. Get the Required Licences and Documents
   Depending on the goods, you may need an export permit, a certificate of origin, or health certificates. Prepare your commercial invoice, packing list, and any contracts.
3. Complete the Export Declaration
   This is done through SARS’ electronic system, the Customs Modernisation Programme (CMP). You will submit detailed information about the goods, their value, destination, and transport.
4. Arrange Transport and Freight
   Choose the right mode (air, sea, road) and ensure logistics are in place. Prepare your goods appropriately and label them as required.
5. Customs Inspection and Clearance
   SARS may inspect your goods before allowing export. Once cleared, you will receive permission to send your shipment. Keep all documents safely for proof and future reference.

Additional points to remember:

• Ensure your invoice clearly states the buyer, description of goods, quantity, and price.
• Check if the importing country has restrictions or tariffs on your goods.
• Keep records of all export transactions for five years, as required by law.
• Get help from customs brokers if you are unsure about any part of the process.

By following these export requirements and procedures, you will help your business export goods smoothly and legally. Always stay updated with any changes in trade policies or SARS rules to avoid unexpected issues.