Job Title: Office Clerks
Job Type: full-time
Salary: R7,000 per month
Job Location: Bloemfontien, Free State, 9300, South Africa
Job Overview:
The Office Clerk is responsible for providing essential clerical support to ensure the smooth and efficient operation of the office. This role involves a variety of tasks such as data entry, filing, answering phones, and assisting with other administrative duties. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment.
Key Responsibilities:
Data Entry: Accurately input data into spreadsheets, databases, and other systems, ensuring all information is up-to-date and correct.
Filing: Organize and maintain both physical and electronic files, ensuring documents are easily accessible and properly archived.
Communication: Answer phones, direct calls to the appropriate person, and take messages as needed. Handle incoming and outgoing mail, including sorting, distributing, and preparing items for shipment.
Office Supplies: Monitor office supplies and place orders when necessary to ensure that the office is well-stocked.
Scheduling: Assist in scheduling appointments, meetings, and events, as well as booking conference rooms and other resources.
Document Preparation: Prepare, edit, and format documents such as reports, memos, and letters as directed by management.
Customer Service: Greet and assist visitors to the office, ensuring they are directed to the appropriate person or department.
General Office Support: Assist with photocopying, scanning, and faxing documents, as well as any other general office tasks that arise.
Task Coordination: Help with special projects and other tasks assigned by management, ensuring they are completed on time and meet quality standards.
Record Keeping: Maintain accurate records of office activities, such as employee attendance, inventory levels, and other relevant data.
Qualifications:
Education: High school diploma or equivalent required; additional certification in office administration or related fields is a plus.
Experience: Previous experience in an administrative or clerical role is preferred but not required.
Skills:
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Attention to detail and accuracy in data entry and document management.
Ability to work independently and as part of a team.
Basic math skills for handling invoices and data.
Work Environment:
The Office Clerk typically works in an office environment with standard business hours. The role may require sitting for extended periods, using office equipment such as computers, printers, and phones, and occasional lifting of office supplies.
Preferred Qualifications:
Software Skills: Familiarity with office management software or databases is an advantage.
Customer Service Experience: Previous experience in a customer-facing role can be beneficial.
Time Management: Ability to prioritize tasks effectively and manage multiple deadlines.
Behavioral Competencies:
Attention to Detail: Ensures accuracy in all tasks, from data entry to document management.
Reliability: Consistently punctual, dependable, and committed to completing tasks on time.
Adaptability: Capable of adjusting to changing priorities and office dynamics.
Professionalism: Maintains a courteous and professional demeanor in all interactions.
How to Apply:
Interested candidates should submit their CV using the submit resume button below:
Before applying for this position you need to submit your online resume. Click the button below to continue.
OR submit your CV to lisajames@recruitlink.co.za
Application Deadline: September 12, 2024