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Managing Slides and Presentations

As you add slides to your presentation, PowerPoint offers a variety of views and tools to help you organize and prepare your slide show.

About slide views

It’s important to be able to access the different slide views and use them for various tasks. The slide view commands are located on the bottom-right of the PowerPoint window in Normal view.

Normal view: This is the default view where you create and edit your slides. You can also move slides in the Slides tab in the pane on the left.

Slide Sorter view: In this view, miniature slides are arranged on the screen. You can drag and drop slides to easily reorder them and to see more slides at one time. This is a good view to use to confirm that you have all the needed slides and that none have been deleted.

Reading view: This view fills most of the computer screen with a preview of your presentation. Unlike Slide Show view, it includes easily accessible buttons for navigation, located at the bottom-right.

Slide Show view: This view completely fills the computer screen and is what the audience will see when they view the presentation. Slide Show view has an additional menu that appears when you hover over it, allowing you to navigate slides and access other features you can use during a presentation.

Use the keys on your keyboard—including the arrow keys, Page Up and Page Down keys, spacebar, and Enter key—to move through the slides in Slide Show view. Press the Esc key to end the slide show.

To view an outline of your presentation:

The Outline tab shows your slide text in outline form. This allows you to quickly edit your slide text and view the contents of multiple slides at once.

  1. Click the Outline tab in the left pane.
  2. An outline of your slide text appears.
  3. Type directly in the pane to make changes to your text.

To organize slides into sections:

You can organize your slides into sections to make your presentation easier to navigate. Sections can be collapsed or expanded in the left pane and named for easy reference. In this example, we will add two sections: one for dogs that are available for adoption, and another for cats and other pets.

  1. Select the slide you want to begin your first section.
  2. From the Home tab, click the Section command.
  3. Choose Add Section from the drop-down menu. 
  4. An Untitled Section appears in the left pane.
  5. To rename the section while it is still selected, click the Section command, then choose Rename Section from the drop-down menu. 
  6. Enter your new section name in the dialog box. Click Rename.
  7. Repeat to add as many sections as you want.
  8. In the left pane, click the arrow next to a section name to collapse or expand it.

Adding notes to slides

PowerPoint gives you the ability to add notes to your slides—often called speaker notes—to help you deliver or prepare for your presentation. You can enter and view your speaker notes using the Notes pane or the Notes Page view.

To use the Notes pane:

  1. Locate the Notes pane at the bottom of the screen, directly below the Slide pane.
  2. Click and drag the edge of the pane to make it larger or smaller.
  • Type your notes in the Notes pane.

To use Notes Page view:

  1. Go to the View tab.
  2. Click the Notes Page command in the Presentation Views group.
  3. Type your notes in the text box, or use the scroll bar to review your slides.