Secretary

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R8 500 Per Month Cape Town, Western Cape, 8001, South Africa Expires: December 20, 2024
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Job Title: Secretary
Job Type: Full-time
Salary: R8 500 Per Month
Location: Cape Town, Western Cape, 8001, South Africa

Job Summary:
We are seeking a highly organized and proactive Secretary to provide administrative support and ensure the efficient operation of the office. The ideal candidate will handle scheduling, correspondence, and document management while maintaining confidentiality and professionalism. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:
Manage and maintain schedules, appointments, and calendars for executives or team members
Prepare and organize documents, reports, and presentations
Handle incoming and outgoing correspondence, including emails, phone calls, and mail
Coordinate meetings, prepare agendas, and record meeting minutes
Maintain accurate and organized filing systems for easy retrieval of documents
Order and manage office supplies, ensuring adequate inventory levels
Act as a point of contact for internal and external stakeholders
Assist with travel arrangements, including bookings and itineraries
Monitor and handle confidential information with discretion
Provide administrative support to the team and assist with ad hoc tasks as required

Requirements:
Grade 12 or equivalent education; additional secretarial training or certification is an advantage
Proven experience in a secretarial or administrative role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time-management skills
Strong verbal and written communication abilities
High attention to detail and accuracy
Ability to multitask and prioritize tasks effectively
Professional demeanor and ability to maintain confidentiality

Application Deadline: December 20, 2024

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