PERMANENT PERSONAL ASSISTANT

Location: Gauteng, South Africa
Salary: Market Related
Job Type: Full Time
Company Name: Wits Health Consortium

Wits Health Consortium invites suitably qualified applicants to apply for their Permanent Personal Assistant Vacancy. The closing date for applications is the 12th January 2024

JOB TITLE: PERSONAL ASSISTANT

  • Reference No: SU 65 – 2023
  • Location: Hillbrow, Johannesburg
  • Job Type: Permanent

KEY PERFORMANCE AREAS:

  • Organise and maintain the Director’s diary.
  • Coordinate and schedule relevant appointments and meetings.
  • Screen telephone calls, enquiries or requests and handle them when appropriate.
  • Assist in preparing briefing papers, reports, and presentations.
  • Deal with incoming emails, faxes, and mail – often corresponding on behalf of the Director.
  • Act on action points that transpired from meetings and track progress accordingly.
  • In the absence of the Director, conduct relevant follow-ups, make decisions, and delegate work to others.
  • Update and maintain the Director’s curriculum vitae by recording publications, conference attendance/presentations and involvement in mentorship activities.
  • Coordinate diary of Director for scheduled meetings Prepare meeting rooms and agendas for meetings.
  • Take dictation and minutes at relevant Cluster meetings.
  • Support team – ensure all HR documents are completed accurately and monitor leave compliance of team.
  • Ensure all procurement documents are completed correctly.
  • Maintain office equipment orders and stationery for teams.
  • Maintain relevant office systems such as electronic and manual filing systems.
  • Coordinate and confirm travel arrangements (flights, accommodation, and transport). Provide itinerary as required.
  • Facilitate payment of travel expense claims with the Operations Department.
  • Take ownership and accountability for tasks and demonstrates effective self-management.
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
  • Maintain a positive attitude and respond openly to feedback.
  • Take ownership for driving own career development by participating in ongoing training and development activities such as forums, conferences, policy setting workshops etc.

REQUIREMENTS:

  • Grade 12 with a relevant qualification in Secretarial or Business Administration studies
  • Minimum 3 years’ experience in a Secretarial / Personal Assistant capacity.

DESIRABLE ADDITIONAL EDUCATION, WORK EXPERIENCE AND PERSONAL ABILITIES:

  • Experience working in a medical or HIV environment.
  • Exceptional organizational and administrative skills with working knowledge of Microsoft Office and Excel.
  • Able to maintain confidentiality, tact, and professionalism at all times.
  • Able to exercise discretion, high levels of initiative and independent decision-making.
  • Must be assertive, confident, and adaptable.
  • Self-motivated, able to work independently and work as part of a multidisciplinary team. Valid driver’s license.

APPLICATIONS:

Applications should be emailed to: vacancy25@wrhi.ac.za

The subject heading of the email must read SU 65 – 2023 and the job title of position applying for.

Please include the following documentation:

  • A cover letter (maximum one page) that clearly states which vacancy you are applying for.
  • A detailed CV

DOWNLOAD THE WITS HEALTH CONSORTIUM PERSONAL ASSISTANT VACANCY ADVERT HERE

CLOSING DATE: 12 JANUARY 2024

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To apply for this job email your details to info@educourse.co.za


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