PERMANENT PERSONAL ASSISTANT
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Gauteng, South Africa
Expires: No expiry date
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Location: Gauteng, South Africa
Salary: Market Related
Job Type: Full Time
Company Name: Wits Health Consortium
Wits Health Consortium invites suitably qualified applicants to apply for their Permanent Personal Assistant Vacancy. The closing date for applications is the 12th January 2024
JOB TITLE: PERSONAL ASSISTANT
- Reference No: SU 65 – 2023
- Location: Hillbrow, Johannesburg
- Job Type: Permanent
KEY PERFORMANCE AREAS:
- Organise and maintain the Director’s diary.
- Coordinate and schedule relevant appointments and meetings.
- Screen telephone calls, enquiries or requests and handle them when appropriate.
- Assist in preparing briefing papers, reports, and presentations.
- Deal with incoming emails, faxes, and mail – often corresponding on behalf of the Director.
- Act on action points that transpired from meetings and track progress accordingly.
- In the absence of the Director, conduct relevant follow-ups, make decisions, and delegate work to others.
- Update and maintain the Director’s curriculum vitae by recording publications, conference attendance/presentations and involvement in mentorship activities.
- Coordinate diary of Director for scheduled meetings Prepare meeting rooms and agendas for meetings.
- Take dictation and minutes at relevant Cluster meetings.
- Support team – ensure all HR documents are completed accurately and monitor leave compliance of team.
- Ensure all procurement documents are completed correctly.
- Maintain office equipment orders and stationery for teams.
- Maintain relevant office systems such as electronic and manual filing systems.
- Coordinate and confirm travel arrangements (flights, accommodation, and transport). Provide itinerary as required.
- Facilitate payment of travel expense claims with the Operations Department.
- Take ownership and accountability for tasks and demonstrates effective self-management.
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
- Maintain a positive attitude and respond openly to feedback.
- Take ownership for driving own career development by participating in ongoing training and development activities such as forums, conferences, policy setting workshops etc.
REQUIREMENTS:
- Grade 12 with a relevant qualification in Secretarial or Business Administration studies
- Minimum 3 years’ experience in a Secretarial / Personal Assistant capacity.
DESIRABLE ADDITIONAL EDUCATION, WORK EXPERIENCE AND PERSONAL ABILITIES:
- Experience working in a medical or HIV environment.
- Exceptional organizational and administrative skills with working knowledge of Microsoft Office and Excel.
- Able to maintain confidentiality, tact, and professionalism at all times.
- Able to exercise discretion, high levels of initiative and independent decision-making.
- Must be assertive, confident, and adaptable.
- Self-motivated, able to work independently and work as part of a multidisciplinary team. Valid driver’s license.
APPLICATIONS:
Applications should be emailed to: vacancy25@wrhi.ac.za
The subject heading of the email must read SU 65 – 2023 and the job title of position applying for.
Please include the following documentation:
- A cover letter (maximum one page) that clearly states which vacancy you are applying for.
- A detailed CV
DOWNLOAD THE WITS HEALTH CONSORTIUM PERSONAL ASSISTANT VACANCY ADVERT HERE
CLOSING DATE: 12 JANUARY 2024