PERMANENT ADMINISTRATIVE ASSISTANT

Location: Western Cape, South Africa

Salary: Market Related

Job Type: Full Time

Company Name: University of Cape Town (UCT)

The University of Cape Town (UCT) invites suitably qualified applicants to apply for their Permanent Administrative Assistant Vacancy. The closing date for applications is the 19th January 2024

• Post Reference number: E231228

If you have initiative, strong administrative skills, excellent inter-personal skills, the ability to multitask, excellent organizational and communication skills, and you meet the criteria as listed below, then we invite you to apply for this part time (5 hours per day), permanent post in the FitzPatrick Institute of African Ornithology (FIAO), Department of Biological Sciences, from 1 April 2024.

This role is key to the effective functioning of the FitzPatrick Institute, so we are looking for a conscientious, committed and loyal individual who shares our values of inclusivity, kindness and excellence.

REQUIREMENTS INCLUDE:

• NQF4 or equivalent qualification plus a minimum of 3-5 years’ relevant experience preferably in a tertiary education environment.
• Demonstrable competence and initiative.
• Excellent and professional interpersonal skills.
• Mature, approachable, empathetic, and inclusive attitude.
• Excellent administration skills.
• Meticulous work with attention to detail.
• The ability to work independently and accurately.
• Excellent verbal and written communication skills in English.
• Excellent computer skills (MS Office), especially Excel and Word.
• Knowledge of social media.
• Effective time-management skills and the ability to organize and prioritize tasks.
• Demonstrable capability to meet strict deadlines.

THE FOLLOWING WILL BE ADVANTAGEOUS:

• A tertiary Degree/Diploma or equivalent.
• A solid understanding of UCT’s systems, policies and procedures.
• Experience with UCT PeopleSoft system.
• Experience with the UCT eRA system.
• Experience with Drupal.
• Experience with fundraising or outreach in any capacity.
• Experience/knowledge of the UCT and SA research compliance landscape.
• Experience working with students and/or course administration.
• Experience working with budgets.
• Experience with event planning/organisation.
• Proficiency in more than one language.
• An interest in birds, wildlife or conservation and/or experience working with wildlife research or conservation organisations.

RESPONSIBILITIES INCLUDE: 

• General administration for the FIAO, PA to the Director.
• Post-graduate administration for the Conservation Biology MSc course (https://science.uct.ac.za/fitzpatrick/fitzpatrick/study-research-opportunities-conservationbiology-msc/conservation-biology-msc-overview).
• Postgraduate administration for dissertation MSc and PhD students, and Postdoctoral Fellows.
• HR administration for paid on claim and ad hoc staff and HRAs.
• Social media administration.
• Assisting staff and students with administration of research and fieldwork compliance.
• Assistance with administration of outreach and citizen science programs.
• Assistance with grant, donor and contract administration.

APPLICATIONS:

To apply, please e-mail the documents below in a single pdf file to Raeeza Rayner at raeeza.rayner@uct.ac.za

• UCT Application Form (download at https://forms.uct.ac.za/hr201.doc
• Cover letter, and
• Curriculum Vitae (CV)

Please ensure that the position title and reference number are indicated in the subject line. An application which does not comply with the above requirements will be regarded as incomplete. Only shortlisted candidates will be contacted and will be required to undergo a competency test.

DOWNLOAD THE ADMINISTRATIVE ASSISTANT VACANCY ADVERT HERE

Enquiries: 021-650 2447 

CLOSING DATE: 19 JANUARY 2024

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