Umalusi invites suitably qualified applicants to apply for their Administrative Assistant vacancies in Evaluation and Accreditation (x3 Posts). The Closing Date for applications is the 20th March 2024
UMALUSI
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:
POSITION:ADMINISTRATIVE ASSISTANT: EVALUATION AND ACCREDITATION (E&A) X3 POSTS
REFERENCE NUMBER: E&A/02/02
DESIRED EXPERIENCE & QUALIFICATION
NSC, NC(V) Level 4, SC, SC(Amended) or equivalent NQF Level 4 qualification with language(s).
A minimum of 2 years’ general office administration in an educational environment will be an added advantage.
Excellent English communication skills (written and verbal).
Strong computer skills.
Knowledge of principles and practices of basic office management.
Ability to implement administrative and logistical requirements for projects, seminars, workshops and meetings.
Ability to work independently and in a team.
DUTIES
Support the implementation of the operational plan of the unit.
Provide support in the work of the unit including, but not limited to, planning of workshops, projects and meetings establishing and maintaining an effective filing system (electronic and hard copy) in line with the Umalusi file plan
Preparing meeting documents, managing incoming and outgoing emails, photocopying.
Use of the MIS for assigning tasks to contract staff
Processing and tracking of claims and liaison with the finance unit.
Logistical arrangements and preparation for meetings and related activities.
Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation and car hire according to applicable and related policies.
Tracking of budget
Managing electronic databases
Taking minutes at meetings, typing and distributing these to the relevant parties.
Managing the flow of documents in and out for the relevant sub-units.
Screening telephone calls, recording messages and responding to queries.
