Job Title: File Clerk
Job Type: full-time
Salary: R8000 per Month
Job Location: Cape Town, Western Cape, 8001, South Africa
Job Overview:
The file clerk will be responsible for organizing and managing both digital and paper files, ensuring accuracy and accessibility. The role involves maintaining a systematic filing system, handling confidential information, and assisting in various administrative tasks.
Responsibilities:
Organize and maintain files: Sort and file documents in alphabetical, numerical, or chronological order, as required. Ensure all files are up-to-date and easily accessible.
Retrieve information: Locate and retrieve files for personnel upon request. Maintain a log of borrowed files and ensure their timely return.
Prepare documents: Photocopy, scan, and prepare documents as needed for internal or external use.
Data entry: Enter and update information into the organization’s database, ensuring accuracy and completeness.
Confidentiality: Handle sensitive and confidential information with discretion and in compliance with company policies.
Assist with administrative tasks: Support the administrative team with tasks such as sorting mail, answering phones, and managing office supplies.
Update filing systems: Regularly review and update the filing system to ensure efficiency. Archive old files and dispose of unnecessary documents according to company policy.
Monitor file room: Maintain an organized and clean file room. Ensure all files are properly labeled and stored.
Compliance: Ensure filing practices comply with relevant laws and regulations regarding document retention and confidentiality.
Requirements:
Education: High school diploma or equivalent; some college coursework or certification in office administration is a plus.
Experience: Previous experience in a clerical or administrative role preferred but not required.
Skills: Strong organizational skills, attention to detail, proficiency in Microsoft Office Suite and database management, excellent communication skills, ability to handle confidential information responsibly, and the ability to work independently and as part of a team.
Physical requirements: Ability to lift and move boxes of files, and spend extended periods standing or sitting.
How to Apply:
Interested candidates should submit their CV using the submit resume button below:
Before applying for this position you need to submit your online resume. Click the button below to continue.
OR submit your CV to lisajames@recruitlink.co.za
Application Deadline: September 26, 2024