Job Title: Executive Secretary
Job Type: full-time
Salary: R15 400 per Month
Job Location: Johannesburg, Gauteng, 2001, South Africa
Job Summary:
We are seeking a highly organized and detail-oriented Executive Secretary to provide top-tier administrative support to executives. The role involves managing schedules, handling communications, preparing reports, and ensuring the smooth operation of daily tasks. The ideal candidate will possess strong communication skills, discretion, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Manage the executive’s calendar by scheduling meetings, appointments, and travel arrangements
Handle all incoming communications, including phone calls, emails, and correspondence, ensuring timely responses
Prepare documents, presentations, and reports for internal and external meetings
Organize and maintain filing systems, ensuring easy retrieval of important documents
Coordinate meetings and prepare meeting agendas, minutes, and follow-up actions
Serve as a liaison between executives and internal/external stakeholders
Oversee special projects and conduct research as needed
Handle confidential information with utmost discretion
Assist in organizing events, conferences, and other professional engagements
Monitor and manage deadlines, ensuring the executive is well-prepared for all commitments
Qualifications and Skills:
Grade 12.
Proven experience as an Executive Secretary or in a similar administrative role
Excellent written and verbal communication skills
Strong organizational skills with the ability to prioritize tasks and multitask efficiently
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
High level of professionalism and confidentiality
Ability to work under pressure and meet tight deadlines
Attention to detail and problem-solving skills
Discretion in handling sensitive matters
Bachelor’s degree in business administration or related field is preferred
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Application Deadline: October 10, 2024