Job Title: Event Coordinator
Job Type: full-time
Salary: R14,000 per month
Job Location: Pretoria, Gauteng, 0001, South Africa
Job Summary:
The Event Coordinator is responsible for planning, organizing, and executing events, ranging from corporate meetings and conferences to social gatherings and weddings. This role involves managing all aspects of event logistics, working with vendors, and ensuring that events run smoothly from start to finish. The ideal candidate is highly organized, detail-oriented, and has excellent communication and problem-solving skills.
Responsibilities:
Event Planning: Coordinate all aspects of event planning, including venue selection, budgeting, scheduling, and developing event timelines.
Vendor Management: Identify, negotiate, and manage relationships with vendors, such as caterers, decorators, and entertainment providers, ensuring services are delivered on time and within budget.
Logistics Coordination: Arrange all logistics for events, including transportation, accommodation, equipment setup, and on-site support.
Client Communication: Serve as the primary point of contact for clients, understanding their needs, and ensuring their vision is realized.
Budget Management: Develop and manage event budgets, ensuring all expenses are tracked and staying within financial constraints.
Event Promotion: Work with the marketing team to promote events through social media, email campaigns, and other channels to maximize attendance.
On-Site Management: Oversee the setup, execution, and breakdown of events, ensuring that everything runs smoothly and addressing any issues that arise on-site.
Post-Event Evaluation: Gather feedback from clients, attendees, and vendors, and conduct post-event evaluations to identify areas for improvement.
Compliance: Ensure all events comply with local regulations, health and safety standards, and company policies.
Documentation: Prepare and maintain detailed records of all event-related documents, contracts, and communications.
Qualifications:
Education: A diploma or degree in event management, hospitality, marketing, or a related field is preferred.
Experience: Minimum of 3 years of experience in event planning, coordination, or a related role.
Skills:
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Ability to manage multiple projects simultaneously.
Proficiency in event management software and Microsoft Office Suite.
Strong negotiation skills and attention to detail.
Ability to work well under pressure and meet tight deadlines.
Creative thinking and problem-solving skills.
Knowledge of the latest trends in event management and marketing.
Behavioral Competencies:
Attention to Detail: Ensures that all event elements are executed flawlessly, from planning to execution.
Adaptability: Remains flexible and calm under pressure, adjusting plans as needed to accommodate unexpected changes.
Client-Focused: Prioritizes client satisfaction and works to exceed their expectations.
Leadership: Takes initiative and leads event teams, including volunteers and temporary staff, to achieve successful outcomes.
How to Apply:
Interested candidates should submit their CV using the submit resume button below:
Before applying for this position you need to submit your online resume. Click the button below to continue.
OR submit your CV to lisajames@recruitlink.co.za
Application Deadline: October 08, 2024