Microsoft Word – Basics

Save and Save As

Save and Save As

Word provides two options to save a file: Save As and Save. These two options functions in similar ways, with little notable differences.

  • Save: When creating a document or even editing a document, the Save command will be used to save the changes implemented on the document. When saving a file, only a file name and location the first time will be required. From there on what is required is to click Save command and it will be saved automatically with the same name and location.
  • Save As: This command is utilized when creating a copy of a document while keeping the original. Using Save As, will imply that you need to choose a different name and location for the copied version of the document.

To save a document

It Is crucial to save your document every time you begin a new project or make changes to an existing one. Saving your work on time will prevent losing your work. It is important to pay attention in the location of the document to make it easier to retrieve it for later use.

Word provides two options to save a file: Save As and Save. These two options functions in similar ways, with little notable differences.

  • Save: When creating a document or even editing a document, the Save command will be used to save the changes implemented on the document. When saving a file, only a file name and location the first time will be required. From there on what is required is to click Save command and it will be saved automatically with the same name and location.
  • Save As: This command is utilized when creating a copy of a document while keeping the original. Using Save As, will imply that you need to choose a different name and location for the copied version of the document.

About OneDrive

Most features in Microsoft Office, including Word, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to Word with your Microsoft account.

To save a document

It Is crucial to save your document every time you begin a new project or make changes to an existing one. Saving your work on time will prevent losing your work. It is important to pay attention in the location of the document to make it easier to retrieve it for later use.

  • Find the Save command location and select on the Quick Access Toolbarclicking the Save command on the Quick Access toolbar
  • The Save As pane will show in Backstage view, when saving for the first time.
  • You will then choose a location to save the file and name the file. To choose a location you will need to click Browse in your computer. Another option is to click OneDrive to save the file to your OneDriveclicking Browse
  • Save As dialog box will then show. Choose where you want to save the document.
  • Put or type the file name for the document and click Save.
  • using the Save As dialog box
  • The document is then saved. To save the changes when modifying the document, click the Save command again.

By pressing Ctrl+S on your keyboard automatically allows you to access the Save command.