Adding Contacts

Introduction

Contacts view is the central place for all your contacts in Outlook 2010. Maintaining a detailed contacts list will make sending emails and scheduling meetings much easier.

In this lesson, you’ll learn how to add, manage, and organize your contacts. We’ll also talk about how to import contacts.

Contacts view

Outlook 2010 keeps all of your contacts organized in Contacts view. Once you’ve added contacts to Outlook, you’ll use the same contact information to send emails, schedule meetings, and assign tasks. Keeping a detailed contacts list can be especially helpful in the workplace, as you may need to communicate with many different people every day.

The Contacts view interface

  • To access Contacts view, locate and select the Contacts View tab in the lower-left corner of the screen. Contacts view will appear.

Adding contacts

There are two ways to add contacts:

  • You can manually enter information for each of your contacts.
  • You can import existing lists of contacts from other accounts, such as Gmail. If you already have several contacts saved with another account, this method can save you a lot of time and effort.

To add a new contact manually:

  1. From Contacts view, locate and select the New Contact command on the Ribbon.
  • The Contact dialog box will appear.
  • Enter the contact information. At the very least, you should enter a first and last name, as well as an email address. However, you can also enter other information, like phone numbersalternate email addresses, and more.
  • When you are finished filling out the contact information, click Save & Close.
  • The contact will be added to your contacts list.

To import contacts:

In order to import contacts to Outlook, you must first export those contacts to a file, most commonly a Comma Separated Value file, also known as CSV. Most email applications will provide instructions on how to export your existing contacts. Once you’ve exported your contacts, you’re ready to import them to Outlook.

  1. Click the File tab on the Ribbon.
  • Backstage view will appear. Select Open.
  • The Open options will appear. Select Import.
  • The Import and Export Wizard will appear. Follow the instructions to import contacts into Outlook.