Job Title: Administrative Clerks
Job Type: full-time
Salary: R8,000 per month
Job Location: Stellenbosch, Western Cape, 7600 , South Africa
The Administrative Clerk is responsible for providing general administrative support, ensuring the smooth operation of the office, and assisting with various clerical tasks. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks efficiently. They will support the team by managing documents, data entry, and communication, while maintaining a well-organized work environment.
Key Responsibilities:
Document Management: Organize, file, and maintain physical and electronic documents, ensuring all records are up-to-date and easily accessible.
Data Entry: Accurately input data into spreadsheets, databases, and other systems, maintaining high levels of accuracy and efficiency.
Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and mail, directing inquiries to the appropriate person or department.
Office Support: Assist with general office tasks such as photocopying, scanning, faxing, and distributing documents.
Scheduling: Help coordinate meetings, appointments, and events by managing calendars and booking meeting rooms.
Supply Management: Monitor office supplies and equipment, placing orders as needed and ensuring the office is well-stocked.
Record Keeping: Maintain accurate records of transactions, invoices, and other office-related documents.
Reporting: Prepare and distribute reports, memos, and other documents as required by management.
Customer Service: Greet visitors, answer phones, and provide assistance to staff and clients with professionalism and courtesy.
Task Coordination: Assist with special projects and tasks as assigned by management, ensuring timely completion and adherence to guidelines.
Qualifications:
Education: High school diploma or equivalent required; additional certification in office administration or related fields is a plus.
Experience: Previous experience in an administrative or clerical role is preferred but not required.
Skills:
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Attention to detail and accuracy in data entry and document management.
Ability to work independently and as part of a team.
Basic math skills for handling invoices and data.
Work Environment:
The Administrative Clerk typically works in an office environment with standard business hours. The role may require sitting for extended periods, using office equipment such as computers, printers, and phones, and occasional lifting of office supplies.
Preferred Qualifications:
Software Skills: Familiarity with office management software or databases is an advantage.
Customer Service Experience: Previous experience in a customer-facing role can be beneficial.
Time Management: Ability to prioritize tasks effectively and manage multiple deadlines.
Behavioral Competencies:
Attention to Detail: Ensures accuracy in all tasks, from data entry to document management.
Reliability: Consistently punctual, dependable, and committed to completing tasks on time.
Adaptability: Capable of adjusting to changing priorities and office dynamics.
Professionalism: Maintains a courteous and professional demeanor in all interactions.
How to Apply:
Interested candidates should submit their CV using the submit resume button below:
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Application Deadline: September 26, 2024